Flashcards in this deck (31)

• What is file conversion?

  The process of taking a file of one format and changing it into another.
  files conversion
• What is a file converter?

  Software that converts a document from one file type to another.
  files software
• What does file importing mean?

  Moving files or data used in one program to another.
  files importing
• What is a CSV file?

  A delimited text file that uses a comma to separate values.
  files csv
• What is file exporting?

  Moving information from a program into a file.
  files exporting
• How can you use a file created in one application in another?

  By importing the file or using a conversion program.
  files applications
• What is an example of file import?

  Importing a CSV file into an Excel spreadsheet.
  files import
• What is an example of file export?

  Exporting a Microsoft Excel spreadsheet to a CSV file.
  files export
• What is the process of exporting data in programs?

  Open the file menu and select export. Choose the desired file format.
  it data
• Which file formats are commonly used for export?

  • txt
  • BMP
  • jpg
  • gif
  it formats
• What file format does OneNote export notes as?

  .doc files, compatible with Microsoft Word.
  it onenote
• What option can you select when exporting files?

  Create PDF/XPS Document is one option available.
  it export
• Where is the export feature typically located?

  In the file menu of the application.
  it user_interface
• What type of document options can be created during export?

  • Video
  • PDF/XPS Document
  it file_types
• What direction does data flow during importing?

  From file to program.
  it data_flow
• What direction does data flow during exporting?

  From program to file.
  it data_flow
• What is file import?

  The process of bringing information from a file into a program.
  file_management import
• What is file export?

  The process of taking information from a program and putting it into a file.
  file_management export
• How do you convert a Word document to PDF?

  Use the export method or Save As option.
  file_conversion pdf
• Why do we need to save files in different formats?

  Different formats ensure compatibility and functionality across programs.
  file_management formats
• What is the first step to save a file in a different format?

  Click on the File Menu.
  file_management save
• What follows clicking the Save As option?

  Click on Browse folder.
  file_management save
• After selecting a file, what do you choose next?

  Select the file type in the Save as type list.
  file_management formats
• Why save files in default file format?

  It ensures all information is stored correctly by the program.
  file_management default_format
• What happens when you save a file in a different format?

  Some of the original file's features may not be transferred correctly. Always check the new file after saving.
  file_management formats
• Why is it important to save files in different formats?

  • Preserves data compatibility
  • Ensures accessibility across different applications
  file_management importance
• What should you always do before changing a file's format?

  Always save the original file to avoid data loss.
  file_management safety
• How do you open a file in Microsoft Word?

  When opening, it usually opens in the default application for that file type.
  microsoft_word file_opening
• What option can you select in Word to narrow down your search for a file?

  You can specify a file format or choose All-Files.
  file_management search_options
• What is shown in Figure 1.14?

  A screenshot of a 'Save As' dialog box showing file formats available for saving.
  visual_aid file_formats
• What is a key aspect when exporting/importing files?

  Ensures data accessibility across different applications.
  data_management export import